Meeting Planner Guides

When it comes to meeting and events planning, the world of possibilities can easily get overwhelming. That’s why our partner cities are committed to giving MICE professionals the most seamless possible experience as they put their events together. One way for this to happen is through meeting planner guides.

Below are the amazing guides that our partner cities have put together to help planners bring together their vision of what their events should look like.



The Tokyo Convention & Visitors Bureau reminds event planners and conference organizers why Tokyo has always been one of the most sought-after venues in the world through The Tokyo Meeting Planners Guide 2022-2023. 

The guide features 125 pages filled with information on potential venues, hotels and activities throughout the city. With vibrant pictures showcasing the culture and beauty of Tokyo, the guide also highlights the impressive safety record and the remarkable technology applied throughout the city, further proving Tokyo’s eligibility as a world-class destination.

Click here to find out more about Tokyo’s guide.



The Melbourne Convention Bureau (MCB) offers two useful tools for planning and inspiration – an interactive Melbourne e-guide and the Ready.Set.Melbourne interactive video planning tool.

Updated throughout the year, the e-guide connects event planners and delegates with inspiring new and undiscovered experiences of Melbourne, showcasing a snapshot of why Melbourne is a popular destination for both domestic and international meetings and events. The e-guide helps planners map out itineraries and adopt a more seamless process in planning their event.

The new Ready.Set.Melbourne interactive video is somewhere between a video showreel and a choose-your-own-adventure book. The tool allows association decision-makers, appointed event planners and attendees to select the video that resonates most with the information they are seeking at a specific moment of their planning journey. All videos are infused with further interaction points, providing in-depth local knowledge that helps viewers to host, plan and attend a conference or corporate incentive program in and around Melbourne.

Clients in China can also access the information they need for a memorable, once-in-a-lifetime event in Melbourne via their Chinese language website. In addition, Chinese-speaking decision-makers, influencers and planners can communicate directly with MCB’s local team in Shanghai through WeChat.

Browse hotels, venues, restaurants and services.

Click here to access meeting planner guides.



The Singapore Exhibition and Convention Bureau emphasize the combination of business and leisure when planning events in the city. Singapore does have everything a planner will ever need to create dynamic experiences, something that is beautifully outlined in the Meeting Planner’s Guide to Singapore.

The guide gives a mix of accolades they’ve received from past organizers, visitors and event participants, as well as channels of support and other good reasons why Singapore is one of the best places in the world to hold an event. It provides a list of suppliers, venues, hotels and other relevant parties that will help you create the event you envision, plus fast facts that will help you find your way around the city.

Here’s the link for you to download the Singapore guide.



The Berlin Convention Office gives event planners a seamless experience with Meeting Guide Berlin, an online resource that provides all the best reasons why you should consider Berlin as the destination for your next meeting, incentive or event.
The online guide allows users to choose hotels and venues based on the expected number of participants and to filter through service partners and incentives ideas are broken down into specific categories. Many hotels & venues are presented by 360° tours which allow you to get a „live“ experience directly from your desk!

Following the demand for sustainable venues and service providers, the Meeting Guide Berlin also offers an overview of certified venues, AV and mobility companies, caterers and agencies – just check out our Sustainable Meetings Berlin section! Also, if you are considering having your meeting in a social or cultural space such as a family support centre or a primary school, have a look at our MEET+CHANGE venues!

As the latest developed BCO service, one can get to know Berlin Meeting Campus – meeting complexes of several existing hotels, locations and unusual venues, which makes you explore the city in all its facets!

Files of your selected venues & service providers can be easily downloaded through the site, with additional information sources on Berlin to choose from in the event and PR kits

Start looking through your event options in Berlin through this link.



The Copenhagen Convention Bureau provides a clean and easy-to-navigate online resource that allows event planners to consider all their options should they choose to hold an event in this beautiful capital. 

On the landing page, event planners are given an array of tiles where they can choose hotels and venues and consider vendors that can provide transportation, furniture and exhibition design, event staffing, and technical solutions.

Considering Copenhagen for your next event? Here’s the link to their meeting planner guide. We also encourage you to check out the Copenhagen Sustainability Guide, a very-hands on, free to use, planning tool to complement the meeting planner guide. 



The Dublin Convention Bureau shows its support to event planners through the Planners Toolkit, a collective resource where event planners can download useful guides like MICE support guidelines, a guide to running green meetings, and air access guides, among others.

This same online resource is also where you can find The Dublin Directory, which lists all available venues, hotels and suppliers in Dublin. You can either download the file or view the directory online.

Click here to access the toolkit.



Visit Houston is a wonderful resource that takes you through the city of Houston, its culture and its people. With a list of things to do, hotels, and upcoming events, it’s a great tool to see what Houston offers. 

But more than their curated lists, Visit Houston allows site guests to either download or view their free Visitors Guide. You can also download the Visit Houston AR app, which gives you a more immersive tour through your mobile device.

For event planners, there’s an option to send a request for proposal that outlines the specifics of your event, allowing the Houston team to send you more specific resources that fit your needs.

Click here to discover more about Houston.



Guadalajara, the newest addition to our alliance, shows event planners what they have to offer through the Visit Guadalajara guide. This online resource tells you the top reasons why Guadalajara should be your next event venue. It includes a fact sheet that gives you some of the basics about Guadalajara, as well as a list of things to do and potential event venues.

Click here to visit this online guide.


Cape Town

The Cape Town & Western Cape Convention Bureau takes event planners through a series of steps to help them create the ultimate event to this side of the globe. Through the Cape Town Event Planner, you can submit specific details about your event so that they can create a proposal that matches your every need.

To fill out the form and submit your event details, just click here.



The Madrid Convention Bureau promotes sustainability, which is why they don’t provide hard copies of their guidebooks. However, they more than makeup for it with their online resources, which highlights all the essential details that event planners will ever need to plan a successful event in Madrid.

Their website has an entire section dedicated to documents and reports, with each file available for download in PDF format. These guides include a practical guide to sustainability, as well as a MICE map for Madrid. A guide called What’s New in Madrid 2023 is also available, as well as guides from previous years.

If you want to find out what your event options are in Madrid, click on this link to get started.



Vancouver created a comprehensive brochure outlining all the reasons why Vancouver is an excellent venue for any kind of event. Aside from giving detailed information about the YVR Airport and the Vancouver Convention Centre, it also lists down unique venues, hotels and meeting spaces, and dining options, as well as guides on sustainability and health and mindfulness.

Click here to access the guide.



Dubai Business Events is the city’s official convention bureau. As a division of the Department of Economy and Tourism, its main goal is to establish Dubai as a premier business event destination. This is done through promoting the destination and attracting international meetings, incentives, conferences and exhibitions that can help Dubai grow its economic development and knowledge creation.

With offices and representation around the world, Dubai Business Events offers free and impartial advice, guidance and support to international business event organisers in planning international meetings, incentives, conferences and exhibitions.

Dubai Business Events partners with hundreds of hotels, venues, Professional Congress Organisers (PCOs), Destination Management Companies (DMCs) and other service providers in Dubai, representing the very best the city has to offer. With in-depth knowledge of Dubai, its unique culture, world class convention venues and the specific requirements of the business event industry, Dubai Business Events prides itself on delivering free and impartial advice tailored to your specific needs.

Click here to download a guide to Dubai Business Events’ services and find out more about the city’s offerings to meeting planners here.



Truly, these guides give event and meeting planners a different perspective, allowing them to create unique events with the least possible hiccups along the way. 

The effort put into these guides also highlights the sense of community that plays a critical role in the MICE industry. These guides are ot just mere promotional materials for each city – the effort placed into making these guides as informative as possible is also a testament to how we care for each other in this industry. As long as there are ways for us to pave the way toward better experiences for every MICE professional, we will always grab that opportunity.