Terms and Conditions BestCities Global Forum 2018

  1. The information in the registration form must be accurate, BestCities Global Alliance & The Greater Bogotá Convention Bureau will not be responsible of any changes that require additional charges.
  2. The travel and accommodation dates should be in conjunction with the forum. Please inform BestCities Global Alliance directly should you wish to extend your stay.
  3. The following meals will be provided during the Global Forum
    1. 8 December: dinner (for participants arriving early)
    2. 9 – 12 December: full board (Global Forum Programme)
  4. Flight expenses up to the agreed amount will be reimbursed by BestCities Global Alliance after the event has taken place and only after receiving an invoice for said expense. Participants should have attended the BestCities Global Forum to be eligible for reimbursement.
  5. The Greater Bogotá Convention Bureau will assist with obtaining visas to Colombia only, if required (Please note: additional documents may be needed).
  6. BestCities Global Alliance & The Greater Bogotá Convention Bureau will not be responsible of any flight portion or any extra night(s) that is not in relation with the purpose of the visit to Bogotá.
  7. I hereby agree that I shall be solely responsible for any extra charges, incidental, and personal expenses related to the hotel booking and any additional activities that are not part of official program of the Forum.
  8. I hereby agree to comply with all instructions, rules and regulations of the hotel, and agree that I shall be solely responsible for any such breach or lost personal property.
  9. I have taken out a personal travel insurance and healthcare policy which covers me for the trip and the included activities.
  10. I further agree that I (for myself, my heirs, my executors and administrators) shall release, discharge and hold harmless BestCities Global Alliance & The Greater Bogotá Convention Bureau (and its affiliates (together, the “Indemnified”)) against all claims, damages, liabilities, obligations, expenses and causes of action which I, my heirs, my executors and administrators, may bring and/or could have brought against the Indemnified relating to the visit to Bogotá, whether caused by the negligence of the Indemnified or otherwise, including without limitation, in respect of any accident of whatever kind resulting in death or injury to myself or for any damage to or loss of my personal property arising from the visit to Bogotá and included activities.
  11. I (for myself, my heirs, my executors and administrators) hereby agree to indemnify the Indemnified against any losses, claims, liabilities, suits, judgments, proceedings, costs and expenses (including attorneys’ fees) incurred or any claim brought against all or any of the Indemnified of whatsoever nature arising from, or related directly or indirectly to, the visit to Bogotá.